City of Auburn
City Council Regular Meeting Minutes
Monday, September 20, 2021
The Auburn City Council met in regular session at 7:00 pm on Monday, September 20, 2021, in the council chambers of Auburn City Hall.
Meeting was called to order at 7:00 pm
Presiding: Mayor Brown
Present: Council Members Bryan, Potter, Arpin, Davis
City Attorney Luckman, Superintendent Clinkenbeard, City Clerk Temple Absent: Council Member Stewart
Pledge of Allegiance recited.
Previous Meeting Minutes
Approval of September 7, 2021, meeting minutes reviewed. Council Member Potter motioned to approve meeting minutes. Council Member Davis seconded the motion. Motion approved Unanimous.
Question of Bills
Detailed report of payment of invoices and checks included in meeting packet for all to review. Council Member Bryan motioned to approve accounts payable ledger of $68,875.94 including Payroll. Council Member Arpin seconded the motion. Motion approved Unanimous.
Brett Waggoner – Western Consultants (G.A.S.)/City Engineer Pat Cox
CDBG Grant schedule discussed for the Stormwater Improvements Project. The grant requires a public hearing that will be held on October 4th at 6:30 pm. Brett Waggoner to submit a notice of public hearing to Topeka Metro News by Thursday at noon for publication. Pat Cox estimated the total on the project to equal approximately $604,000 including $544,000 in construction costs. CDBG match of 50% would leave the city’s responsibility at $300,000 or less. If there is a need for USDA assistance, USDA must be on board prior to the application deadline at end of October. Dollars available will be verified with the city auditor and treasurer. Special Meeting will be scheduled to decide on available resources.
City Engineer Pat Cox
Friday is the deadline for KDOT cost-share fall application. If the intent is to re-apply the same as spring, the matching share is at least 15%. Pat is asking the council to decide if reapply for sidewalk improvements on the west side of Washington at 14th Street and road improvements on east 8th Street. The total projected cost is $329,380.70.
Council Member Davis motioned to approve the KDOT cost-share application for the improvements to 14th Street and 8th Street with a local match of 20%. Council Member Arpin seconded the motion. Motion approved Unanimous.
Update on the exception for the NPDES permit. KDHE requires financial planner assistance called a municipal Advisor. Financial advice must be determined by a licensed Municipal Advisor. Ranson Financial is qualified to determine financial viability for the City of Auburn to complete the ammonia standard project. The Municipal Advisor needs to be under contract by September 30th.
Flagpole to be picked up that was approved at the previous Council meeting.
Recommended 3 to 4 additional officers to be hired during the fair and parade on Saturd ay, October 2nd. Increased pay rate to apply to 3 hours of work on October 2nd stay current on pay rates. Council Member Potter motioned to pay all working officers $30 per hour for 3 hours. Council Member Bryan seconded the motion. Motion approved Unanimous.
Update on the status of what the fair board needs from the city.
KCC Conference for full-time maintenance staff. Council Member Bryan motioned to approve attendance of conference $25 per diem for each staff member to cover one meal not provided at the conference. Council Member Davis seconded the motion. Council Member Potter Nayed motion. Motion approved by quorum.
Request for Code Compliance Officer Nina Stevenson to attend the Code Compliance conference. Council Member Arpin moved to approve attendance of conference with $100 per diem to cover the cost of 5 meals not already provided at the conference. Council Member Davis seconded the motion. Council Member Potter abstained. Motion approved by quorum.
City Clerk Temple
Request to wire the Police department for computers to have access to the server without wifi. Council Member Potter motioned to approve $650 to install computer wiring to the police department. Council Member Arpin seconded the motion. Motion approved Unanimous.
Request to City Council to purchase large copier no longer in use. Council Member Potter motioned to sell the copier for $100. Motion seconded by Council Member Davis. Motion approved Unanimous.
Council Member Potter motioned to Adjourn. Council Member Arpin seconded the motion. Motion approved Unanimous.
Signature of Approval: Mark E Brown Date: 10/04/2021